Student Profile Form

Student Profile Form (SPF)

We recognize that non-academic factors play an important role in students' lives. As a currently registered high school student, the Student Profile Form (SPF) is your opportunity to tell the Admission Committee about activities that you have been involved in and that have helped you develop leadership and citizenship qualities. We will also consider factors beyond your control that have negatively affected your academic performance, such as illness or personal circumstances. If your admission average in May does not meet the cut-off for the program, your SPF will be considered if your average falls within a discretionary range of the final cut-off (up to 5%).

If you are a Canadian Citizen or Permanent Resident, the Online Student Profile Form is available in November and must be submitted by May 1, 2020. If you will be studying in Canada on a Study Permit (VISA), you are also encouraged to submit an Online Student Profile Form by March 1, 2020.

Student Profile Form - Frequently Asked Questions

Who will see my SPF? 

When you submit the SPF electronically, it is directly entered into our database system via a secure connection. Your SPF will not be seen by anyone who is not involved in the admission process. It will be reviewed by the Admission Committee only if your admission average falls within a discretionary range.

How is the SPF used?

Your SPF is used solely for admission consideration. All information and documentation submitted will be held in strict confidence.

If I complete the Supplemental Information Form for Students with Disabilities (SIF-D) do I also need to complete the SPF? 

Yes. Each form addresses different factors that may impact admissibility. If you have experienced factors that fall under the categories on both forms, we encourage you to complete and submit both the SIF-D and the SPF.

What are the discretionary ranges?

The discretionary range is defined as up to 5% below the final cut-off average for the program to which an applicant is seeking admission. The discretionary range will vary from one year to the next as it is determined, in part, by the number of available spaces in the degree program and major; however, it will not exceed 5%.  The discretionary range is also dependent on the overall quality of the applicant pool.

If your admission average falls within the discretionary range and there is still space available in the degree program and major, the Admission Committee will review your SPF submission.

When is the form due?

To receive consideration, forms, electronic or paper, and all supporting documentation must be received in Admission Services, by 11:59pm EST May 1, 2020.

Do I need to complete all the questions? 

Completion of all questions, even the form itself, is optional. However, we do encourage you to answer questions that you feel would assist us in assessing your application.

Does style and spelling count?

Yes. The content and form of your submission may affect our admission decision. We urge you to review your responses carefully to ensure that your answers are clearly written, grammatically correct, and free of spelling errors.

Where do I find my OUAC ID and my University of Guelph ID?

You will find both ID numbers on our acknowledgement email that you received after you applied to the University of Guelph. These are listed under the date. The OUAC reference number that was generated for you by OUAC is 10 digits (the first four are the year). For the University of Guelph's purposes, when completing the SPF please add a 0 as the eleventh digit to make your 11 digit OUAC reference number (eg: 2019123456 would be 20191234560).

Who should I choose to be my school reference?

Your school reference should be a teacher, counsellor, or school administrator who knows you well.

Who can be a community reference?

A community reference could be someone from your community such as a group leader, coach, or individual who is aware of your extracurricular involvement, work experience, or extenuating circumstances.

Why can't I type more text in each text area?

You are provided with space that we expect will be adequate to answer each question. The character limit for each answer is indicated following the question.

I clicked "Continue" and the form is now blank. What happened?

Due to system limitations, you have a maximum of one hour to complete and submit the form. If you need more time we suggest that you complete your answers in a word processing application and then cut and paste your answers after all questions have been completed. Before you paste your answers, we ask that you load the form again or by clicking the Refresh or Reload button on your browser.

Who can I contact if I have questions?

If you have questions that are not answered in this FAQ, you can email admission@uoguelph.ca for more information.

I can't submit the form electronically. Can I mail or email in a paper copy?

Yes. You may either convert and print the form from the online version, or complete it by hand and email it to spfdoc@uoguelph.ca. If you wish to mail it to us, please send it to:

SPF DOCUMENTATION
ADMISSION SERVICES
UNIVERSITY OF GUELPH
50 STONE ROAD EAST
GUELPH, ON
N1G 2W1

Where do I send my supporting documents?

If your supporting documentation is for non-medical, compassionate or extenuating circumstances, please email them to: spfdoc@uoguelph.ca. Please ensure that your name and University of Guelph ID number and/or your OUAC reference number are on all supporting documents.

Should you wish to mail these documents, please send them to:

SPF DOCUMENTATION
ADMISSION SERVICES
UNIVERSITY OF GUELPH
50 STONE ROAD EAST
GUELPH, ON
N1G 2W1

Please note that medical, learning needs, or physical disability documentation should be sent directly to Student Accessibility Services